Inclusive Meetings and Events

front cover of Accessible Events guide. purple with white writingMany event managers and venues have yet to get their head around their obligations under the Disability Discrimination Act. While many public buildings may have access through the front door and accessible toilet, this does not make for an inclusive event. Did anyone think about a handrail on the steps to the podium, a lower lectern for a seated speaker, or what to do with the guide dog?

Venue owners and managers, caterers and equipment suppliers are yet to get up to speed with what is required. Meetings and Events Australia have a comprehensive handbook on accessible events which was written in consultation with the Human Rights Commission in 2012. However, it appears only to be available to members of the Association and is not visible on their web home page. Nevertheless, a Google search will also find the Accessible Events Guide.  The Guide also has a checklist at the end. 

front cover access events vic gov.Free to access guides include the Victorian Government guide and checklist. This one uses easy access English as well, so the guide itself is accessible, and covers the role of MC and speakers. Also the West Australian Government checklist is available.

Factors that many organisers might not think about are, a drinking bowl for an assistance dog, the way the event or meeting is promoted, and ensuring there is lighting on the face of speakers for lip readers.

Editor’s Note: While trying to think of everything to make the 2014 Universal Design Conference inclusive, we found the suppliers of the staging equipment did not have a handrail for the steps and the wheelchair ramp was too steep to climb without help. The one-size fits all lectern is also a problem. Rarely is there a lectern that a seated person or person of short stature can use. 

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