Your website might be W3C and WCAG compliant for accessibility, but what about the documents you upload? In some organisations operational staff are expected to write material such as fact sheets, promotional flyers, and other documents for uploading to the website. Larger organisations might have an editor or someone in charge of media and communications. But do they all know what is required to make these documents accessible?
Media Access Australia provides Seven Simple Tipsfor smart Word doc accessibility. While some of the advice looks a bit technical, most of it is fairly basic such as creating Alt-text for images so that a screen reader can identify the picture or graphic. Another good point is not using terms such as “Click here” to go to a link. Instead, embed a hyperlink within the name of the file that is in the text. And of course, avoid jargon. Note that .doc files don’t have the same accessibility features as the newer .docx (Word 2010).
Most people would not think about making a comic accessible for people with a vision impairment. Comics are, after all, very visual. The article from axesslab has two short videos showing the before and after treatment of a comic strip. The best that has been achieved in this area so far is basic alt-texts that are picked up by screen reader. They tend to just say things like “background”. The accessible comic reads well thought out alt-texts which explain what’s happening visually and what’s written in the text. A bit like audio description for documents. The comic is “100 Demon Diaries” and the article was found on the axesslab website, which is a good example of web design – love the large text.
Most people think of universal design as being something for the built environment, but it is much more than that. Service design is an important factor in access and inclusion. There have been major disruptions in how we shop, get take-away food, share our accommodation and our cars. Universal design thinking processes have a major role to play in service design. This is the thinking of Airbnb and other similar platforms. The article in FastCompany lists a few things to think about. Here are the headings:
Let a user do what they set out to do
Be easy to find
Clearly explain its purpose
Set the expectations a user has of it
Be agnostic of organizational structures
Require as few steps as possible to complete a task
Have no dead ends
Be usable by everyone, equally
Work in a way that is familiar
Make it easy to get human assistance
Require no prior knowledge to use
Some of these aspects could be applied in other situations too.
In marketing terms, the packaging is part of the product. The package shape, colour and brand are important in enticing consumers to buy. But all too often we have to get a sharp knife, a pair of scissors and wrestle with the packaging in order to get to the product inside. Microsoft has come up with a nice solution to packaging their Xbox Adaptive Controller – a gamepad for people who might not have use of their limbs. Good thinking – no good having a nicely designed accessible product that you can’t get out of the box! The video below shows the simple but effective design. There is another video on the FastCompany website or see the engadget website. Package designers take note.
As the digital age moves ahead we need to make sure we aren’t creating a digital divide between those who are up to date and those who aren’t or can’t be. The canaxess website has three on-line and downloadable fact sheets that provide some of the simplest but effective advice. For example, in Principles of accessible video – don’t set to the video to scroll on opening. In Principles of accessible forms – don’t use an asterisk to indicate a mandatory field – screen readers announce “star”. In Principles of accessible bots – placing in lower right of the screen is difficult for keyboard users. For people who upload information or documents to their website, there are some good tips.For others who know about coding there is really helpful information. There is more information on the canaxess website.
Why is a Word document often preferred by some readers over a PDF document? They are more accessible for more people. Not everyone can see well; can use a mouse, can read English well, can remain focused easily when they read, and not everyone uses assistive technology. And not all PDF documents can be read by screen readers. In a slideshare Tammy Stitz explainssome of the issues and solutions. She covers some of the technicalities as well as basics such as colour contrast, reading order and Alternative Text (alt-t). Logical structure, use of headings and placement and attributes of hyperlinks. The slideshare goes on to cover a list of things that need to be checked. Finally you can test the document using PDF Accessibility Checker. There is also such a thing as a PDF Association.
A nicely written and easy to read article on the Axess Lab website explains that the WCAG – the Web Content Accessibility Guidelines were only updated to include vision impairments and assistive technologies. But what about hand control? Motor impairments were not included, but this doesn’t mean they should be overlooked. Uusing a smart phone can be very frustrating when bumping to a page that’s not wanted and having to get back again – frustrating for anyone, but more so when it happens all the time. Axess Lab have provided some simple design solutions. See the article for more and for more about WCAG. Axess Lab lives the message and has a really clean site with easy language – a good example for others. Lots of resources here.
When meeting a deadline to get something published on the web or social media it’s easy to leave out the description of the image in the alt-text box – but should you?. Alt-text is a description of an image that’s shown to people who for some reason can’t see the image. Among others, alt-texts help:
people with little or no vision
people who turn off images to save data
People with little or no vision are probably the ones that benefit most from alt-texts. They use a screen reader to navigate the web. A screen reader transforms visual information to speech or Braille. If you don’t include alt-text you run the risk of a screen reader trying to convey something like: “publicity_pre_launch_43.0001.jpg” or “cropped_img32_900px.png”. While Facebook has a built in feature to describe images automatically, the descriptions are too general. “Cat indoors” doesn’t say what the cat is doing. It’s all about context and meaning. Find out more from Axess Lab on how to convey context and meaning without writing an essay! Once you get into the habit, it doesn’t take long to do.
Some really useful tips here from Axess Lab – good information for everyone, nicely laid out and easy to read. As is often the case, attention to detail makes for greater accessibility and inclusion for everyone.
Editor’s Note: the alt-text for the picture on this page is, “A laptop computer on a desk showing several pictures.” And I’ve learned that a full stop at the end is important for screen readers.
It would be good if all designers took their lead from the likes of Apple and Google: inclusion, accessibility and usabilty are about the design process. Apart from clearly explaining how these terms are linked and can be used together, Google’s half hour video also has some tips and tools for designers. It shows how three different users have the same need: a man with a mobility disability (permanent), a boy with a broken arm (temporary) and a woman with an armful of shopping (situational). Individual situations might be different but they all have the same need for accessibility. And people have the same goals they want to achieve regardless of their situation. While this instructional presentation is aimed at an audience interested in designing apps, particularly the second half of the video, the messages in the first half can be applied to other design disciplines.
JUST UD IT, is an acronym to help people remember the principles of universal design. In a short fact sheetpublished by Special Olympics Health, the principles of universal design are described generally, but also for people with intellectual disability. It points out that poorly presented information or communication can become a barrier to accessing health promotion programs or services. It also points out that universal design and accessibility are not synonymous and explains why. The acronym is as follows:
J: Jazz it Up – Ensure that your communication and presentations are engaging and interesting. No one likes to be bored! U: Use Multiple Methods – Different methods help maximize your reach to the audience and allow more people to understand and participate. Written text, audio, pictures, video, touch, interactive activities are all great options to share your message. S: Simplify – Removing jargon, using concise and simple wording, and using large easyto-read font that is spaced out allows more people to understand your message. T: Test it out – Ask for feedback. Don’t assume that your method is reaching everyone, instead ask your audience how your presentation or product was received and then adapt accordingly.