Most conference organisers target a workforce audience and they assume people with disability don’t have jobs. If you don’t see someone at a conference with an obvious disability it’s easy to assume they aren’t around. If the conference is not inclusive, they won’t come.
A new article on universal design and accessible conferences joins the dots between all the aspects of a conference. It needs a holistic approach because it is much more than ensuring there is an accessible toilet. The article applies the principles of universal design as a way of thinking about access and inclusion. It covers:
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- online booking
- transport and parking
- registration
- seating
- catering
- wayfinding
- accommodation
- communication aids
- access to the podium.
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- The title of the article is, Increasing participation: Using the principles of universal design to create accessible conferences. It is an open access article.
From the abstract
The Americans with Disabilities Act (1990) mandates the inclusion of individuals with disabilities to a broad range of facilities and public buildings. One overlooked area is access to conferences. Conferences are held in a range of buildings, including purpose-built venues, hotels, and stadia. Often, the focus is on access for people with mobility limitations, but access for people with other disabilities, such as vision or hearing loss, or mental ill-health, can be overlooked. It makes sound business sense, as well as a sense of social justice, to ensure more people can access conferences. A literature review highlights key considerations to make conferences more accessible to a broad range of people with disability. A theoretical framework of universal design is proposed to support the ideas. A holistic approach is taken including online booking, transport, and parking, since, without these being accessible, the event becomes inaccessible. Other aspects considered include registration, seating, restrooms, catering, and communication aids.Making conferences more accessible
An academic paper titled Making Academia More Accessible chooses to start the topic with accessible conferences and events. A case study is used to to demonstrate how it is possible to overcome “Ableism in Academia”. An interesting and easy read for anyone staging events of any size.
Each of the features are listed including; quiet room, catering, live captioning, sign language, PowerPoint presentations, staging, microphone use, ticketing and toilets. The concluding reflections discuss the feedback they received and the ongoing impact of this work.
The paper also discusses how academia has to consider the diversity of its workforce as well as its student body and others. The case study comes from University College London and University of Kent. There is a link to a one page summary of the strategies at the end of the article.
Extra costs involved, especially live captioning and signing, but there was no extra budget assigned – it was achieved by volunteer effort and sponsorship. The argument for the economic value of inclusion is therefore lost and will continue to be lost until it is realised the extra cost is actually an investment. It is not ‘lost’ money.
Conference attendance from a user perspective
When academics organise a conference on health and wellbeing, the people being discussed are likely to be in the audience and on the speaking program. But how many academic conference organisers think about this? Not many it seems.
Sarah Gordon has written a very readable article about her experience as a conference speaker, attendee and user of the health system. Conferences with disability related content are generally considerate of the “nothing about us without us” approach. But little consideration is given to mental health.
While the focus is on mental health in this paper, the comments can be applied more generally. The UN Convention on the Rights of Persons with Disability is referenced throughout and this makes it a long read. Conferences are part of the right to life-long learning and education, and the right to give and receive information. The application of universal design principles are discussed as a way to create greater inclusion for conferences. The paper is titled, What makes a ‘good’ conference from a service user perspective? by Sarah Gordon and Kris Gledhill, in the International Journal of Mental Health and Capacity Law (2017).
Universal design and accessible meetings
Even conferences about inclusion, universal design and accessibility can fail to meet the first requirement of their own content. That is, to make the conference and venue accessible and inclusive.
New research aims to promote awareness among meeting organisers and the conference supplier companies about the need to remove barriers to meetings and conventions. This includes the whole issue of destinations and visitor experience for the surrounding area.
BestCities Global Alliance produced the report, Universal Accessibility in Meetings. 12 cities are featured in case studies, including Melbourne, with a 15 point checklist for meeting organisers. Final step will be to get presenters to universally design their PowerPoint presentations.
First there was closed captioning and then live captioning. Audio describing came along soon afterwards. Now we have the possibility of “simultaneous simplification”. Two researchers wanted to ensure people with various cognitive conditions could participate in a conference. Using audio transcribing facilities, interpreters simplified the language of the speakers in real time. 
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