The COVID lockdowns are long past and the event and conference industry is off and running. This is a good time for venue owners and event managers to find ways to be more inclusive. And that doesn’t mean asking speakers or attendees to nominate their individual requirements. So here are some guides for inclusive and accessible events.
The Zero Project guidelines are based on real experience of running conferences. The Canadian guide is detailed, and explains the development of the guidelines.
The New South Wales Government has an Event Starter Guide webpage which includes a section on accessibility. The guide covers transportation, parking, signage, and communicating access features, and more. The 2023 Toolkit for accessible and inclusive events has a checklist and accessibility symbols.
The City of Sydney Inclusive and accessible event guidelines include information on why events should be inclusive. It has information on the different types of disability people experience. It has four sections covering indoor and outdoor events and a set of checklists:
- Accessible venues and spaces
- Opportunities for inclusive participation
- Accessible materials and information
- Staff awareness and attitudes
The Victorian Government has an accessible event guideline and checklist which is downloadable in Word. However this is looking a little dated. The Brisbane City Council has a webpage with basic information which is a good place to start.
Accessible conferences: Why you should care!
A Pulse article posted on Linked In by Nicholas Steenhout covers the basics. His personal experiences have made him acutely aware of how the little details count for so much. He covers websites, name badges, venue, registration desk, conference rooms, amphitheater, bathrooms, carpets, hallway, dining halls, presentation, cabaret style seating, interpreters, slide designs and font sizes, handouts, social events, and transportation.
Good for a quick grab for the essentials – you never know who you might be missing out on and that means both speakers and delegates.