There’s been a few articles about working remotely and participating in online meetings. But there are a few nuances, little things, that need attention so that meetings are inclusive. An article from the Commons Library says it is not about the technical details. Rather, it’s about the culture and processes particularly for mixed face to face and online participation.
The article covers:
– Meeting preparation
– Collaboration tools
– Meeting process
– After the meeting
Some of this is basic, but the transitions in and out of lockdowns means more hybrid meetings – some face to face and some online participants. This is not easy for participants. Internet dropouts and other tech problems such as poor sound add to the mix of issues. This is where the chair’s role is very important because body language and facial expression are all helpful in making sure everyone gets to contribute.
For hybrid meetings, everyone in the room should be on camera. This can mean a rearrangement of the room and careful placement of the camera.
“In a hybrid meeting environment people who are on screen should be assigned a buddy who is in the physical room. Their buddy regularly checks in with them, talks to them on breaks, makes sure they can see and hear at all times. Buddies might even bring them to break/snack conversations so they don’t miss the in-room side conversations.”